KAE Travel Suite platform
Run the business side of travel from one place.
Live. Early access by request In KAE Travel Suite · $29/mo
Clients, trips, quotes, commissions, follow-ups and reporting, designed around the way a travel business actually runs: by departure date, final payment and supplier, not by generic "deals."
Client management
Remember every client the way your best clients expect you to.
Repeat and referral business is built on details. KAE keeps them attached to the person: who they travel with, what they loved last time, when their anniversary is, and what they said no to.
- Client profiles and travel companions
- Travel preferences and notes
- Birthdays and anniversary reminders
- Full trip history across every booking
Dana Mitchell Client since 2022
- Travels with
- Spouse, two kids (9, 12)
- Prefers
- All-inclusive, direct flights, no early departures
- Trips with you
- 3 booked, 1 quoted
- Coming up
- Birthday on the 14th
Trips and bookings
Every booking, organized around the dates that run your week.
A booking in KAE isn't just a record. It carries the supplier, the confirmation, the booking status and every date that creates work for you, so nothing depends on scrolling back through email.
- Booking status from quoted to traveled
- Suppliers and confirmation numbers
- Deposit, final-payment, departure and return dates
- Itineraries and trip documents
- Deposit paidJan 12
- Final payment dueApr 3 · reminder set
- DepartureJun 1 · Beaches Negril
- ReturnJun 8 · welcome-home check-in
Quotes and proposals
Know which proposals are alive and which have gone quiet.
Most lost sales aren't lost. They're forgotten. KAE shows where every quote stands so the follow-up happens while the client is still deciding.
- Quote and proposal builder, including multi-option quotes
- Sent, viewed and responded status
- Proposal activity history
- Follow-up visibility on every open quote
- SentOkafor, Sandals Royal Barbados
- ViewedAlvarez, Mediterranean cruise4 days, no reply
- RespondedHarper, Beaches Negril
- ViewedChen, Disney Cruise LineToday
Commissions
Know what you've earned, and what you're still owed.
Commission is tracked with the booking it came from, from expected to paid. When a supplier pays late or short, you see it on a list, not months later.
- Commission on every booking
- Expected, pending and paid status
- Outstanding commission view
- Split logic for advisors on a team
| Booking | Expected | Status |
|---|---|---|
| Harper, Beaches Negril | $1,240 | Paid |
| Okafor, Sandals | $980 | Pending |
| Chen, Disney Cruise | $1,615 | Past due |
Calendar, tasks and reminders
A daily view of what actually needs you.
Upcoming travel, payments due, quotes waiting on a reply, client birthdays and your own to-dos in one place each morning. Reminders show up before a deadline, not after it.
- Upcoming departures and returns
- Payments-due tracking
- Follow-up reminders and tasks
- Client activity
Today
- Final payment due in 5 daysHarper family, Beaches Negril, Jun departure
- Proposal viewed, no replyR. Alvarez, Mediterranean cruise, sent 4 days ago
- Departing SaturdayOkafor anniversary trip, Sandals Royal Barbados
- Birthday this weekDana M., traveled with you 3 times
Sales and reporting
Your numbers, without rebuilding a spreadsheet.
See sales and production by period, by supplier and by advisor. Know which suppliers you really sell, how this quarter compares with last year, and what's still outstanding.
- Advisor sales reporting
- Supplier production
- Commission and outstanding commission
- Booking activity and production tracking
Production by supplier, this year
Agency management
The same system, with a team on it.
KAE was built inside an agency, so the team side isn't an afterthought. Owners and team leads see production and commissions across the advisors they support.
- Live Agent accounts and team-lead structure
- Live Team sales visibility and owner reporting
- Live Commissions and split logic
- Live Payroll and admin workflows
- Live ACH / remittance and NACHA-related admin tools
Also inside
The rest of the day, handled.
- Client portalA secure place for clients to see their trip, documents and messages.
- Itinerary builderDay-by-day itineraries tied to the booking.
- DocumentsConfirmations, itineraries and agreements stored with the trip.
- Payment authorizationCollect payment authorization without handling raw card numbers yourself.
- Group trip toolsKeep every traveler in a group straight without a spreadsheet.
- Email templatesReusable messages for the emails you send every week.
Why travel-specific matters
A general CRM thinks in deals. A travel business runs on dates.
| What you need to track | In a general CRM | In KAE |
|---|---|---|
| A trip | A "deal" with a close date | A booking with supplier, departure, return and final payment |
| Getting paid | Deal value | Commission per booking, expected versus paid |
| The next deadline | A task you create by hand | Dates on the booking that drive your reminders |
| The client | A contact record | Companions, preferences and every trip they've taken |
| A team | Sales reps and quotas | Advisors, team leads, splits and production |
See if KAE fits the way you work.
KAE Travel Suite is $29/month and is the foundation for Intelligence and Discovery. Tell us a little about your business and we will follow up personally. No payment is taken.